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The express setup takes about five to 10 minutes and requires some basic company information. Track sales tax automatically throughout the month.


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For general features, we further divided this section into six categories that can also be found in our case study:. QuickBooks is one of the accounting software services today with robust inventory management.

We considered project accounting because this criterion focuses more on service-oriented companies. We wanted to see if QuickBooks alternatives can provide the same functionality as QuickBooks provides in its project accounting features.

QuickBooks Online is one of the most user-friendly accounting software interfaces available today. Even small business owners without an accounting background can learn and use the software in no time, so we wanted to recommend alternatives to QuickBooks with similar ease of use. But considering that QuickBooks also has a great mobile app, we also took this into consideration, checking to see if the alternatives have mobile apps that can do what QuickBooks can or do it better.

QuickBooks Online is a great bookkeeping application that dominates the market for small business accounting software. However, there are three instances in which you might consider using a bookkeeping program other than QuickBooks. However, as discussed next, QuickBooks sometimes offers far more features than you need.

To make QuickBooks worth the cost, you need to use a majority of its features. For example, QuickBooks allows you to track inventory costs, allocate income and expenses to both classes and locations, create custom tags to group transactions in any way imaginable, and determine sales tax rates automatically based on customer addresses. If you only want to issue invoices and pay bills, there are far cheaper and simpler bookkeeping options available.

QuickBooks is incredibly flexible and can be adapted to the accounting needs of virtually any industry. However, some industries are unique, and it can be helpful to have specialized software that does the accounting and helps manage the company and meet other regulatory requirements.

Examples of some specialized industries where QuickBooks might not be the best option are churches , nonprofits , trucking , restaurants , and law firms. Depending on your budget, features desired, and industry, you might find an alternative software program that will meet your needs better. Find Timothy On LinkedIn.

He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Before joining FSB, Eric has worked as a freelance content writer with various digital marketing agencies in Australia, the United States, and the Philippines.

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Fit Small Business content and reviews are editorially independent. We may make money when you click on links to our partners. Learn More. Published June 14, Table of Contents. Visit Zoho Books. Visit Xero. Visit FreshBooks.

Visit Sage 50cloud. Visit Quicken. Visit Sunrise. Visit Sage Contractor. Visit Buildium. Which QuickBooks Alternative is right for you? Question 1. How many people will need access to the software? Question 1 of 4. Does your company buy and sell inventory? Question 2 of 4. How important is it to you to be able to contact customer support by telephone?

Question 3 of 4. Must have telephone support. Direct message and email support is fine. Question 4 of 4. Zoho Books. Overall Score: 9. What We Like More affordable than QuickBooks and other leading accounting software Client portal included in all plans Integrates with other Zoho products.

Read Zoho Books Review. Overall Score: 8. What’s Missing One company per plan only No phone number to call for customer support Not flexible enough for nonprofit accounting. Read Xero Review. Overall Score: 6. What We Like All plans include unlimited invoices Toll-free number for customer support Integrates with many ecommerce platforms.

What’s Missing All plans include only one user with a fee for additional users Cannot record checking account activity manually without a bank feed Lite and Plus plans have limited billable clients. Read FreshBooks Review. Sage 50cloud. Overall Score: 7. What We Like Consolidate unlimited companies for one price Robust inventory management Track hours and expenses to assign to customer invoices.

Read Sage 50cloud Review. Custom pricing is available for 11 users and up. What We Like Collect rental payments online Customer support available by telephone in all plans Manage personal finances in addition to rental property Best for managing a few rental units.

What’s Missing Cannot print a balance sheet for rental activity Requires installation on your computer Not appropriate for rental properties owned through corporations or partnerships Not a full accounting software. Read Quicken Review. Overall Score: 5. What We Like Most features are included in the free plan Excellent mobile app functionality Easy access to bookkeepers. Sage Contractor. What We Like Has enterprise resource planning ERP software to manage your business Assign income and expenses to jobs to monitor profitability Bookkeeping, estimating, purchasing, job costing, and payroll are all integrated into one system.

What’s Missing Harder to find support from an independent accountant than with QuickBooks Online Your entire team must be dedicated to learning and using the software No upfront pricing.

Zoho Invoice makes it easy for small businesses to go from estimate to project to invoice to payment without having to pay for the software to make it possible. The only cost to you is for transaction fees when a client pays you, and that cost comes from whichever payment processor you choose to integrate with Zoho Invoice. The client portal makes it easy for you to communicate with your customers about custom estimates, time sheets and invoices you create.

You can also set up recurring invoices for regular work or even retainer invoices for ongoing work on long-term projects. Time tracking is an included feature in Zoho Invoice, and you can turn billable hours on a project into an invoice. For example, there are no balance sheets or bank reconciliation features. More than anything, Xero has a cleaner interface that makes it easy to use for people new to accounting software.

You can get a free trial to try it out. You can only send up to 20 invoices per month and even client approvals count toward this number. The best use case for choosing Xero as your invoicing software is if you expect your business to grow and need actual accounting software. One of the best reasons to choose Invoice Ninja is its forever-free plan. The free plan is chock-full of the most helpful features for businesses that need to track projects, billable hours, expenses and invoices.

You can customize your quotes and invoices, but the free version includes Invoice Ninja branding. Upgrade to a paid plan to get unlimited clients and remove branding. Invoice Ninja offers an open source self-hosted version of its software requires some dev skill and a cloud-based version, so choose what works best for you. Small businesses that want a free invoicing solution with unique features to help run a business—particularly a service-based business.

Forbes Advisor determined the best QuickBooks alternatives by comparing the top-rated invoicing software available using a variety of criteria. We looked at the most important factors to small businesses and freelancers, including affordability and value, general invoicing features and ease of use. To be more specific, we chose cloud-based apps that will work on any device and also include stand-alone apps so you can update or send estimates and invoices wherever you are.

Built-in options are best for ease of use, so we gave more credit to the invoicing software that includes a time-tracking feature, client portal and payment processing. QuickBooks is an excellent option for accounting and invoicing software, but there are viable alternatives that may fit your business better.

There are plenty of free accounting apps available that are similar to QuickBooks. It depends. QuickBooks is accounting software that includes inventory management and payment processing, making it a good Square competitor.

Depending on your accounting needs and the size of your business, Square could be a good replacement for QuickBooks. Amy Nichol Smith has more than 20 years experience as a journalist and editor, writing on a range of topics, including tech products and services, the gaming industry, and small business. She has been featured in Tom’s Guide, L. Times, Business. Her favorite tech product is a tie between her Roomba and gaming PC. Cassie is a deputy editor, collaborating with teams around the world while living in the beautiful hills of Kentucky.

She is passionate about economic development and is on the board of two non-profit organizations seeking to revitalize her former railroad town. Select Region. United States. United Kingdom. Amy Nichol Smith, Cassie Bottorff.

Contributor, Editor. Editorial Note: We earn a commission from partner links on Forbes Advisor. Commissions do not affect our editors’ opinions or evaluations. Read more. Best of.

The Best 5 QuickBooks Alternatives of Square Invoices. Our ratings take into account a product’s cost, features, ease of use, customer service and other category-specific attributes. All ratings are determined solely by our editorial team. Transaction cost 2. Time tracking Free add-on.

Learn More Read Forbes’ Review. Why We Picked It. Who should use it: Square Invoices is a great choice for almost any small business—from freelancers to small teams that need time cards to track hours. Free and low-priced plan Free trial available Low ACH payment cost Flat processing fees Accept payments online or in person Unlimited invoices Free time-tracking option.

Customization, milestone payment and save invoice templates on paid plan only. Time tracking All plans.


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